Effective Communication Methods

Effective Communication Methods Methods of Communications for Internal and Externals Groups Communication is regarded as the process by which individuals send and receive thoughts, ideas as well as feelings in a manner in which the recipient comprehends the message in its intended form. Thus, communication is taken as a two way process where the binding force is assumed to be the feedback loop. Communication can be done verbally or in writing. In most instances, official communications are done in writing because of documentation purposes. On the other hand, most informal communications are done orally. For effective communication to take place, it is important for the communicating parties to make sure that the receiver clearly understands the message and gives a feedback. Failure of the receiver to provide a feedback breaks the communication loop and communication cannot be sustained any longer. However, when the receiver communicates back, the communication is taken as a two way communication which is essential for communication. Communication can be categorized into three main categories. Communication can be classified as verbal communication that entails both spoken and written communication. The second one is non-verbal communication that includes body language and finally communicating through listening.Advertising We will write a custom essay sample on Effective Communication Methods specifically for you for only $16.05 $11/page Learn More Verbal communication is taken as the process that individual’s use to express their ideas, thoughts or feelings verbally. It is commonly regarded as the spoken language. Individuals use enunciation, words choices, pauses, tone, emphasis and loudness in order to enhance verbal communication. Some examples of verbal communications include: telephone conversations, radio, face-to-face discussions, voicemail, seminars, recorded books as well as videos. Similarly, speakers who use sign languages are also considered to be communicating verbally. In a wider context, verbal communication encompasses written word. Thus, written communications such as letters, books, newspapers, hand written notes, announcements and emails are also taken as examples of verbal communications. The best effective method of verbal communication is face-to-face communication. In face-to-face communication, the receiver gets the relayed message immediately and provides an instant feedback. The method is considered as being highly effective because of its efficiency as well as the ability of the sender to assess the receiver body language (Cherry, 2012). Non –verbal communications accounts for a substantial portion of our day-to-day communications. Some common examples of non-verbal communications include; gestures, facial expressions and handshakes. Deliberate body movements are instrumental in inferring certain meanings. Waving, use of fingers to indicate certain numerical values as well as pointing are some commonly used gestures. Facial expressions accounts for the greatest forms of no-verbal communications. Despite the variation in non-verbal communications across culture, it is noted that facial expressions for happiness, anger, sadness and fear are universal globally (Willey, 2012). Listening which is considered as the third method of communication can be grouped into three types: passive, active and reflective listening. Active listening is the most effective form of listening because apart from the regular listening, the listener encourages the person who shares the information.Advertising Looking for essay on communication strategies? Let's see if we can help you! Get your first paper with 15% OFF Learn More Active listening is instrumental in building strong relationships as it expresses genuine interests. In situations where there is a main speaker, passive listening is the best since the speaker does all the speaking and the audience the listening. Reflective l istening is considered as the best form of communication when someone is frustrated, worried, upset or confused. It mainly acknowledges feelings over content (Bennett Hess, 2007). Analyzes of the Methods for the Case Scenario In order to succeed in establishing the required community policing, there must exist effective communications across all stakeholders that are involved in this project. Because of the existing politics in the internal and external groups, it is essential to ensure that appropriate communication methods are adopted. The group that is spearheading this project should ensure that it engages all the internal departments involved in the implementation of the project to an active listening. The managements should listen actively to the challenges they are encountering and encourage them to propose solutions on how the management can help them overcome the problems. Alternatively, the management can request the complaining factions to write a letter that explains th eir reasons of dissatisfaction and give recommendations on the way forward. The management should read the letters and write back to the groups consoling them for the challenges they are encountering and explaining to them on how the management can intervene to assist them. The management can also organize a seminar/ meeting where all the parties involved in the project will meet and have a face-to-face discussion about the project. The management should make sure that it assumes the role of active listening in order to show genuine interest to parties contributing. Similarly, it should use gestures such as nodding the head, smile or frown accordingly to indicate how they are being affected by the information being provided by the parties’ contributing. In addition, the management should engage in reflective listening in instances where the parties contributing are expressing their dissatisfactions, worry and dismay. The management on the other hand should appoint a key speak er who is very conversant with community policing that pertain to drug issues. The speaker should be given the hand written notes of all the issues raised by the represents of the community and departments. The speaker should then conclude the meeting by educating the group about the benefits that both the government departments as well as the community at range will enjoy by implementation of the community policy. In addition, the speaker should address how the management will cater for the worries and frustrations of affected groups (Davidson, 2000).Advertising We will write a custom essay sample on Effective Communication Methods specifically for you for only $16.05 $11/page Learn More In order to have effective communication in the groups involved, the management should adopt various strategies of communications. Because the community concerned is composed of low- income earners, there is a high possibility that most of the residents in the area are not highly educated. Therefore, the managements overseeing the project should organize seminars at religious centers or in surrounding schools and invite appropriate professionals who will educate the community about the benefits of establishing community policies. In addition, the managements should request the professionals invited to prepare booklets that they will be given to those attending the seminar. The booklet should contain detailed information about community policing. It should explain how community policies are established as well as indicate the benefits they bring to affected societies. The booklet will be used to educate the residents who will not get the opportunity to attend the about the benefits of community policies. Best course of action Effective use of communication methods is essential in ensuring successful communications. The management that is overseeing the implementation of the community policing is being faced with its challenges for lack of appropriate communication strategies. Therefore, the management will succeed in its mission by adopting effective communications such as use of seminars, face-to-face discussions, gestures, active, passive and reflective listening as well as ensuring to give feedbacks to sustain the communication loop. Use of booklets should also be used to educate the public about the importance of community policies. Reference List Bennett, W. W. Hess, K. M. (2007). Management and supervision in law enforcement  (5th ed.). Belmont, CA: Cengage Learning. Cherry, K. (2012).Types of Nonverbal Communications. Web.Advertising Looking for essay on communication strategies? Let's see if we can help you! Get your first paper with 15% OFF Learn More Davidson, M. (2000). Effective Communication Methods. New York: Prentice Hall. Willey, J. (2012). Methods of Communication. Web.

5 Cases of a Missing Hyphen

5 Cases of a Missing Hyphen 5 Cases of a Missing Hyphen 5 Cases of a Missing Hyphen By Mark Nichol In each of the following sentences, omission of a hyphen hinders comprehension; discussion and a revision follows each example. 1. Two and a half months elapse between when the president elect is declared the winner of the election and when he or she takes office. The noun phrase â€Å"president-elect,† based on French syntax (in which adjectives follow nouns), is hyphenated, which helps the reader identify elect as an adjective rather than a verb: â€Å"Two and a half months elapse between when the president-elect is declared the winner of the election and when he or she takes office.† (Phrases referring to mixed fractions, such as â€Å"two and a half,† are often erroneously hyphenated; hyphens are correct only when such a phrase, accompanied by a word referring to a unit of time or distance, collectively modify a noun, such as in â€Å"two-and-a-half-month period.†) 2. I’m just looking for some good tasting coffee. As written, this sentence refers to a type of beverage known as tasting coffee and describes it as good. However, to express a sentiment about coffee that tastes good, hyphenate the phrasal adjective: â€Å"I’m just looking for some good-tasting coffee.† 3. Such documentation requires a decision-tree type approach, in which someone must decide each path to achieve an appropriate control structure. The type of omission illustrated in the previous example can also occur in a phrasal adjective that consists of more than two words. The sentence refers not to a type approach of a decision-tree nature but to an approach of a decision-tree-type nature: â€Å"Such documentation requires a decision-tree-type approach in which someone must decide each path to achieve an appropriate control structure.† 4. It might be a destination you stumbled across on a must-see list on a travel blog or heard was a can’t miss landmark. The writer of this sentence inexplicably correctly hyphenated the phrase â€Å"must see,† which modifies list, but overlooked the necessity of hyphenating the words â€Å"can’t miss,† which serve the same function in describing a kind of landmark: â€Å"It might be a destination you stumbled across on a must-see list on a travel blog or heard was a can’t-miss landmark.† (These phrases should be hyphenated when employed as nouns as well (as in â€Å"The Parthenon is a must-see for visitors to Greece†). 5. The study distinguishes between high and low-risk activities. This sentence refers not to high activities and low-risk activities but to high-risk and low-risk activities, but it does so elliptically, observing the convention that when a two phrasal adjectives in sequence share the same second word, the first can be omitted- but the hyphen must be retained so that the reader knows to supply the implied word: â€Å"The study distinguishes between high- and low-risk activities.† Want to improve your English in five minutes a day? Get a subscription and start receiving our writing tips and exercises daily! Keep learning! Browse the Punctuation category, check our popular posts, or choose a related post below:16 Substitutes for â€Å"Because† or â€Å"Because Of†26 Feel-Good WordsDouble Possessive